Why DBS Checks? 2018-12-03T09:47:24+00:00



A criminal records check check is carried out by the DBS on behalf of an organisation, with the worker’s permission, and is usually carried out as a part of an organisation’s recruitment procedure. The DBS is an executive agency of the Home Office and accesses the Children and Vulnerable Adults barred lists and the International, National & Local Police.The checks of teachers (List 99) and Police checks are included in DBS checks.

The DBS Application Form requesting the check is processed by organisations called Registered Umbrella Bodies (eg. Cloisters (UK) Ltd. No. 20088600002). The results of the DBS are given on a certificate called a disclosure which is sent directly to the applicant.

An Umbrella Body must insure that the completed application form submitted to them, from the organisation for checking, is correct and that the information contained in original documents and in the final DBS disclosure itself are only seen by the official organisation’s Designated Checker (DC). The DC and the organisation are legally bound to securely hold information, not to reveal any information gained by the process or shown on the DBS disclosure. The organisation must destroy all information gathered within 6 months of issue.


1. A Standard Disclosure can reveal any criminal convictions from the age of 10 yrs old. However it does not check official warnings or whether the applicant is banned from coming in contact with children or vulnerable adults. It does not cover those coming in contact with children or vulnerable adults.

2. An Enhanced Disclosure can also reveal all criminal convictions and official warnings issued from the age of 10yrs old but in addition it reveals official warnings and the result of checking the banned lists. It does cover those coming into contact with children or vulnerable adults.

A worker does have the right to decline a DBS check being made but in the case of working with children or vulnerable adults it is often a legal requirement for an Enhanced Disclosure check to be made.


Often this type of check is called a clearance. It is not a clearance, it is only a means of supplying organisations with the information they legally need to enable them to make correct recruitment and placement decisions especially in positions involving children & the vulnerable (ie Protection of Children & Protection of Vulnerable Adults). An organisation will be asking an exempted question under the terms of the Rehabilitation of Offenders act 1974 (Exceptions) Oder 1975.


The DBS Application Forms are not easy to accurately complete. We have, through experience, identified the most common errors and include clear Guides for both the applicant and the DC within the free prospectus we provide. We do suggest that if at any time you are not sure, contact us by phone and we can talk you through the pitfalls. We try to build a good relationship with the DC so that processing can be quick, fast & friendly.

Our Procedure

1. Cloisters supplies, a free prospectus/guide including blank DBS Application Form(s) to the organization’s Designated Person (DC).
2. The Applicant completes the DBS Application Form.
3. The DC checks that the Applicant has accurately and fully completed the Application Form and has provided correct original documentation.
4. The DC checks, copies and files the Applicant’s original documents and forwards the completed application form to Cloisters.
5. Cloisters checks that the CRB Application Form contains no obvious errors and contacts the DC if there are.
6. Cloisters completes/countersigns the form & forwards to the DBS within 2 working days.
7. Note:- The DC can track the progress of the DBS application online. The time taken for issue of a Disclosure (average approx 2 weeks) once received by the DBS can vary greatly & will depend on the candidate’s circumstances and the response of the DBS, the National and Local police.
8. The Applicant receives their Disclosure certificates directly from the DBS.


We have been processing checks since 2002, when the Disclosure service began for many different types organisations in the following sectors…

• Care:- nursing, homes, home help, fostering, adoption
• Playgroups:- child care/minding, nurseries, kindergartens
• Education:- tutoring, teaching, schools colleges, universities, training, music, IT
• Sport etc.: – clubs, gyms, outdoor pursuits, flying school, amusement centres, adventure playgrounds
• Building/Construction/Installation etc: – road, maintenance, utilities, furnishing, gardening, landscaping, surveying, architecture
• Medicine:- health
• Local Authorities/Social Services etc:- community centres, residence associations, neighbourhood & Association schemes
• Societies etc.:- art, craft, clubs
• Shopping:- centres, restaurants, charity shops
• Transport:- buses, taxis, coaches
• Security:- shopping centres, factories,offices, pubs, night watch, clubs
• Recruitment:- agencies,
• Entertainment:- radio, TV, theatres, workshops
• Charities:- shops, volunteers,
• Environment:- agencies
• Manufacture:-factories